Hotel Booking Vouchers: What They Are and How to Create Them Professionally
What is a Hotel Booking Voucher?
A hotel booking voucher is a document from the travel agency to the hotel (or from the hotel to the guest) confirming a room reservation. It includes the guest name, check-in/check-out dates, room type, number of rooms, meal plan, rate, and any special requests.
When your client arrives at the hotel in Srinagar, Shimla, or Jaisalmer, they present this voucher. The hotel staff confirm the booking against their records. Without a proper voucher, hotels can claim they have no record of the booking — and your client is stranded.
What a Professional Voucher Must Include
- Your agency name and contact details
- Guest full name (as per ID)
- Number of guests (adults + children)
- Hotel name, address, and confirmation number
- Check-in and check-out dates
- Room type and count
- Meal plan (MAP, CP, AP, EP)
- Total amount and payment status
- Special requests (extra bed, early check-in)
Creating Vouchers in ChinarCRM
ChinarCRM has a built-in booking voucher module. Select "Hotel" as the voucher type, fill in the details, link it to the itinerary, and generate a PDF in one click. The PDF has your agency branding, all the required fields, and a professional design that hotels recognise immediately.
You can also create cab vouchers, flight vouchers, and activity vouchers — all from the same module. Every booking your agency makes can have a matching voucher, giving you a complete paper trail for every trip.